Initial Response Plan for Civil Emergencies
Dated: 1st July 2012 (reviewed and updated February 2018)
Any questions or observations on the enclosed should be directed to any Parish Councillor:
Grange Cottage, Gaters Lane, Winterbourne Dauntsey, Salisbury SP4 6ER
Dr Peter Biggins
Myrtle Cottage, Winterbourne Gunner, Salisbury, Wiltshire SP4 6EE
Twingley, The Portway, Winterbourne Gunner, Salisbury SP4 6JL
Paddock View, The Bank, Winterbourne Dauntsey, Salisbury SP4 6EN
Old Post Office Cottage, Winterbourne Gunner, Salisbury SP4 6EG
Dr Michael Young
Newthatch Cottage, Gaters Lane, Winterbourne Dauntsey, Salisbury, SP4 6ER
Peelers, Thorneydown Road, Winterbourne Gunner, Salisbury SP4 6LN
The aim of this Initial Response Plan is to provide the reader (who may not necessarily be a trained Community Emergency Volunteer (CEV)) with sufficient information and advice to permit civil incidents and emergencies to be dealt with for a period until relieved by the emergency services. The initial response period may range from a few hours to several days depending upon prevailing circumstances, such as weather, road access constraints and status of the emergency services.
Scope of Plan
This Plan is intended, but not confined, to covering the initial period after an incident has occurred and to complement, where appropriate, the higher level emergency plans maintained by Wiltshire Council (website details are given at the end of this document). In complementing the Council's own plans, this Initial Response Plan provides local details which enable an effective village response to be mounted.
An emergency situation is NOT caused exclusively by something extraordinary. It could include an ordinary emergency such as a gas leak, flooding and emergencies which may not lie within the remit of the civil emergency services such as power failures, heat waves, cold spells, epidemics and utility failures.
In assessing the likely events which could generate an Initial Emergency Response, the following scenarios form the basis for preparing this plan.
The following events are considered to be most likely to occur in the village (but not limited to) and could justify a response under this Plan if the scale is significant:
Major Road Traffic Accident
Prolonged or severe weather effects(snow, fallen trees)
Although not considered likely, the following events are nonetheless possible, but not limited to:
Incident at a public event/building in the village
Considered to be possible, but most unlikely, the following events could occur, but are not limited to:
Incident at Porton Down or Boscombe Down
Incident at Defence CBRN Centre
(Any incident involving the above will have their own immediate response teams)
Scenario Action Required
Winter flooding is possible. In the event of flooding, homes should be aware of the emergency flood-line (0845 9881188). The Village Flood Warden is Councillor Roy Judd (01980 611751/07970 759833).
Road Traffic Accident (RTA).
The whole stretch of the A338 through the village is a possible RTA area. Worst case assumed to be coach, Army vehicles or HGV incident leading to multiple casualties plus possibility of chemical spill/environmental hazard.
Potential incident could be caused at a public event or in a public building (e.g. Winterbourne Earls Glebe Hall).
Severe Weather Effects.
The effects of severe weather can give rise to emergency situations, such as stranded motorists, fallen trees across roads (route clearance) or onto houses (possibly leading to several casualties), RTA’s (possible multi-casualties and route clearance), prolonged road closure or elderly residents trapped in their homes for extended periods.
A chemical spillage could affect people (poisoning, burning plus casualties from fire and/or explosion), wildlife and damage the local environment (pollution).
(Guidance on what to do if you are faced with an emergency, any action taken should not put yourself at risk).
In responding to civil emergencies or incidents, the following are the principles upon which actions are based:
Priority 1: Save Life.
Priority 2: Prevent further injury.
Priority 3: Prevent further escalation of the emergency / damage to property (including livestock).
Guidelines for dealing with an incident.
It is not possible to pre-plan how to deal effectively with every incident and possible scenarios that could affect the Winterbournes and Hurdcott or the surrounding parishes. There are, however, basic principles which can be applied to most eventualities and these are listed below:
Don't Panic. Keep a clear head and try to assess what is happening.
Call 999. Contact emergency services to initiate their response.
Get help. Until the emergency services arrive, resident (s) will be pivotal in dealing with the incident. No single resident can control the whole incident. Get help from passers-by and call for assistance from the nearest residents.
Information. Establish the type of incident, number of casualties, hazards, access and have this information ready and available for when emergency services arrive.
Assess danger. Is there still danger? If so, make casualties safe and/or remove or minimise danger (do not put yourself at risk).
Make a Plan. Now that the situation is clearer, make a plan of action. Keep the plan as simple as possible.
Secure the area with a cordon and / or marshalls. Assign individuals to key points to form a cordon and guide the emergency services to the incident. Keep the public away and out of danger.
Evacuation and/or Rest Centre. Should be in a secure area located as close to the emergency scene as possible.
For Winterbourne and Hurdcott the locations are:
Winterbourne Earls Glebe Hall, contact details below
St Michael’s Church, Winterbourne Earls, point of contact is: Rev Peter Ostli-East: 01980 611350 (alternative is the Methodist Church Hall: point of contact is: Maureen Homer: 01980 611172, if there is an incident at the Glebe Hall).
Establish contact with local farmers in the village for potential areas suited to the landing of an air-ambulance.
Local Farmer Points of Contact are:
01980 611202 or 07785 916030
01980 611787 or 07850 720381
01980 611327 or 07879 483760
01980 611260 or 07778 683698
The Evacuation/ Rest centre will be used to receive those survivors who have not been injured or those that
have minor injuries that need to be moved away from the danger area. Initial needs might include food, drink,
first aid, washing and toilet facilities.
Who can help & Useful Telephone Numbers
Amesbury Police Station
Nearest GP’s Surgery (Porton)
Veterinary Practice (Stonehenge Vets)
Wiltshire Highways Dept
Environment Agency (EA)
EA – Flood Line
Salisbury District Hospital
Woodside Tree Surgeon
Parish Council Chairman
01980 610979 or 07722 706926
Boscombe Down (Qinetiq)
Dstl Porton Down
Public Health England
Defence CBRN Centre
01722 436264 Guard Room
0300 456 0100
The contact details for the Glebe Hall are as follows:
01980 551033 or
01980 611311 or
Jane Lackey (booking clerk)
Points to note
The overall co-ordination of operations at the emergency site lies with the senior police officer present (the Police Incident Commander), although the Fire and Rescue Service has the primary legal responsibility for operations at a fire. Until such time as the emergency services arrive at the incident location, the role of emergency co-ordinator rests with the individual citizen who has assumed command of the situation. (Note: Only the Police or Highways Department have the authority to close roads)
For most major emergencies, the Police assume the overall co-ordinating role for operations, taking responsibility for communications, protection of the site, investigation and any criminal enquiry. They also process casualty information and act on behalf of HM Coroner in identifying and arranging for the removal of the dead. The first Police Officer(s) arriving at the scene of an emergency will maintain a radio link with their control until a comprehensive communications system can be set up. They will also control traffic so that emergency service vehicles can access the scene. They may also establish cordons as a way of achieving these tasks.
The Parish Council members should be fully briefed on the Initial Response Plan and copies of the Plan should be made available to all residents as well as being available on the village website.
The Parish Council also has at its disposal an Incident Control Equipment (ICE) kit. It should include: Torches (3), Reflective Waistcoats (3), Whistles (3), sundry marking tape and a local Ordnance Survey map. The ICE kit is located in the Store Room at the Glebe Hall, Winterbourne Earls. Access is via the Chair, Vice Chair and Clerk to the Parish Council.
Date: 1st July 2012 (reviewed and updated February 2018)
Data Protection Act 1998. The provisions of the Data Protection Act apply to the information contained within this Plan.Note: on the 25th May 2018 this will become the EU General Data Protection Regulation (GDPR)
which replaces the Data Protection Directive 95/46/EC and is designed to harmonize data privacy laws across Europe, to protect and empower all EU citizens’ data privacy and to reshape the way organizations across the region approach data privacy.
The Clerk to the Parish Council on behalf of the Parish Council is the Data Protection registrant with the UK Information Commission’s Office.
Who to Contact in Wiltshire Council -Civil Emergencies
Wiltshire Council Integrated Emergency Management Plan
Wiltshire Council Flood Response Operational Plan
https://cms.wiltshire.gov.uk/ documents/s83255/ Appendix%201%20-%20Plan.pdf
Wiltshire Council Heatwave Plan
Defibrillator for Emergency Use
This is located outside the Winterbourne Arms in Winterbourne Dauntsey. Instructions of use are given by the equipment.